AI Session Notes for Psychotherapists. 97% Less Documentation. 100% Confidential.
Automatically generate therapy session notes, treatment plans, and progress reports — in under 2 minutes per session. Built for psychotherapists, psychologists, and counselors — designed for GDPR Art. 9 special-category data, with full client data isolation and a strong therapeutic confidentiality posture.
All data stays within the EU — processed on European servers under EU law
Everything a psychotherapist needs for fast, confidential session documentation.
Built specifically for therapy practices where client confidentiality and GDPR Art. 9 design discipline are non-negotiable.
Confidential AI Session Recording
Record therapy sessions and automatically generate clinical notes — with full client confidentiality. Every session transcript is encrypted, tenant-isolated, and never shared with any third party. Client identity is anonymised before AI processing.
AI Assistant for Your Practice Website
Turn your practice website into a 24/7 client resource. An AI chatbot answers prospective clients’ questions about your approach, session formats, fees, and booking — based on your own materials. Ready to embed in minutes.
Therapy Forms & Clinical Templates
Import your practice’s intake forms, progress note templates, and treatment plan formats. The AI fills them automatically from your session recordings — saving 60–90 minutes of manual documentation per client per week. Ready in minutes.
Your Private Clinical Knowledge Base
Upload your clinical protocols, CBT worksheets, treatment guidelines, and DSM/ICD references. The AI generates session notes and responses grounded in your specific therapeutic framework — with source citations.
Tailored to Your Therapeutic Approach
Whether you practise CBT, psychodynamic therapy, EMDR, DBT, or another modality — templates and presets adapt to your approach. Missing something? We actively incorporate practitioner feedback into every release.
Clinical-Grade Security on EU Infrastructure
JWT authentication, two-factor authentication (2FA), role-based access control, immutable audit logs, and rate limiting — all built in. All AI models run on privately hosted European servers. No client data is ever processed by US-based cloud providers. Designed for GDPR special-category data from day one.
Therapy Session Recording & Automated Notes
AI-powered session documentation that reduces 60–90 minutes of manual note-writing to under 2 minutes. Every byte of your session data stays within the EU — processed by privately hosted AI models, designed for GDPR Art. 9 special-category data.
Real-Time Session Transcription
Live speech-to-text in English, German, and Polish during therapy sessions. Client names, identifying details, and sensitive disclosures are automatically anonymised before any AI processing. Transcription runs on privately hosted models on EU servers — your audio never leaves Europe.
AI-Guided Intake & Structured Assessments
Conduct structured intake interviews and standardised assessments (e.g., PHQ-9, GAD-7, BDI) with AI assistance. The AI asks questions based on your clinical templates, collects responses by voice or text, and automatically populates assessment forms — accurately and privately.
Auto-Fill Progress Notes & Treatment Plans
Import your existing progress note formats, treatment plan templates, and discharge summaries in any format. The AI populates every field from your session recording automatically — including clinical observations, interventions used, and next-session goals.
Secure Remote Therapy Sessions
Run online therapy sessions via secure WebRTC video/audio. Clients join via a private link — no account needed. Separate speaker channels enable accurate transcription of client and therapist speech. Consent is collected automatically before the session begins, in line with GDPR Art. 9 special-category requirements.
Clinical Reports in Seconds
Generate session summaries, progress notes, referral letters, and insurance reports in PDF, DOCX, or ODT — with optional password encryption. The AI draws on session transcripts, previous notes, and your clinical knowledge base to produce documentation that matches your practice standards.
GDPR Art. 17 — Right to Erasure
When you finalise a session, raw transcripts, audio context, and all anonymisation mappings are permanently and irreversibly deleted. Only your generated reports and metadata are retained — giving you complete control over sensitive client data in line with GDPR Art. 5(1)(e).
Built for Every Mental Health Setting
AI documentation built for the unique privacy, ethical, and regulatory requirements of mental health practice.
Solo Psychotherapist or Psychologist
Reclaim 1–2 hours every day. Record your sessions, generate clinical notes automatically, and close your caseload documentation the same day — without the evening paperwork. Client data stays isolated and encrypted at all times.
Multi-Therapist Practice or Clinic
Manage documentation across your entire team from one platform. Each therapist’s client data is strictly isolated — colleagues cannot access each other’s caseloads. Administrators can manage users and access logs without ever seeing clinical notes.
Psychiatric Practices & Outpatient Services
Document medication reviews, psychiatric assessments, and risk evaluations with AI. Generate structured clinical reports for referring physicians, insurers, and case conferences — all anonymised, with full audit trail, and ready in under 2 minutes.
Supervisors & Training Institutes
Support supervisees in producing high-quality case documentation while protecting client identity. Supervisors can review anonymised session summaries and provide structured feedback — without ever seeing identifying client information.
From Sign-Up to Your First Session Note in 10 Minutes
Three steps to eliminating evening paperwork — no technical knowledge required.
Create Your Free Account
Sign up in under 2 minutes. Choose the Psychotherapy preset — your workspace comes pre-configured with session note templates, clinical report formats, and settings designed for GDPR special-category data. No setup required.
Record Your First Therapy Session
Click Start Recording, speak naturally during the session, then click End Session. The system transcribes in real time, anonymises client data automatically, and prepares the note. No typing. No memory strain.
Review, Sign Off, and Close the Case
Review the generated session note, make any edits, export as PDF or DOCX, and you’re done. Upload your clinical protocols and past templates to make each subsequent note even more accurate.
Time Saved on Session Notes
To Generate a Full Session Report
Of Documentation Automated
Frequently Asked Questions
Everything you need to know about using AI documentation in your therapy practice.
Your clients’ data never leaves the European Union. Our servers are located in Europe and operate under EU data protection law. AI models are privately hosted on our own European infrastructure — session content is not sent to OpenAI, Google, Microsoft Azure, or any other US-based cloud provider. Where we use third-party AI services, we work exclusively with EU-based providers that operate under the GDPR and are contractually bound by Data Processing Agreements (DPAs). Client-identifying information is anonymised before it reaches any AI model. Only your practice can access your clinical data — we cannot read it either.
Yes. The platform is built specifically to handle special-category health data under GDPR Art. 9. It provides: data encryption at rest and in transit; automatic PII anonymisation before any AI processing; strict tenant-isolated storage (your data is never mixed with another practice’s data); immutable audit trails; and permanent, irreversible deletion of raw session data after finalisation (GDPR Art. 5(1)(e)). All infrastructure is located within the EU. All AI processing happens on EU servers. No data is shared with non-EU parties.
The Free plan is permanent — no time limit and no credit card required. It includes 5 AI-documented sessions per month (15 min each), session note generation, and access to all core features. Upgrade at any time when your caseload grows.
No technical knowledge is needed. Most therapists complete their first session note within 10 minutes of signing up. We also offer a free 30-minute onboarding call where we walk you through the platform and answer any questions — in English, German, or Polish.
The platform and AI features currently support Polish, German, and English — both for real-time transcription and for generated documentation. You can run a bilingual session and specify which language the report should be written in. Additional languages are planned.
Yes. We offer a referral and reseller programme for supervisors, training institutes, and professional networks who want to introduce the platform to their colleagues. Contact us for details.
Yes. You can export session notes, progress reports, and clinical summaries as PDF, DOCX, or ODT — ready for insurance submission, supervision, or referrals. Reports can be password-protected with AES-256 encryption.
Ready to reclaim your evenings from documentation?
Join therapists across Europe who document sessions in under 2 minutes with NinaSession. Start free — no credit card, no setup, no IT department needed.